Find the practical information you need to prepare for your participation as a confirmed sponsor or exhibitor at ISAM 2026, including stand arrangements, deadlines, deliveries, badges, technical services and on-site support.
Thank you for supporting ISAM 2026. We are delighted to welcome you as one of our sponsors and exhibitors in Rotterdam.
Your signed Sponsorship Agreement and the applicable Sponsorship Prospectus set out the contractual arrangements, package contents, registrations and included benefits for your organisation. If information on this page differs from those documents, the signed Sponsorship Agreement applies.
Please contact the ISAM 2026 Congress Secretariat if your organisation’s main contact person or contact details have changed.
Last updated: 30 July 2026 Please check this page regularly, as provisional timings and documents may be updated.
The exhibition is located in the Willem Burger Foyer at de Doelen Rotterdam, directly adjacent to the main catering area and the e-poster exhibition.
The scientific program will take place across seven meeting rooms on two floors, with plenary sessions held in the Willem Burger Hall.
de Doelen Rotterdam
Schouwburgplein 50
3012 CL Rotterdam
The Netherlands
Stand locations are allocated based on the sponsorship package, contract confirmation date and availability at the time of booking. Sponsors with earlier confirmed contracts receive priority when selecting their preferred location.
The current floor plan shows the layout of the exhibition area. Stand numbers and sponsor allocations will be added once the allocation process has been finalised. An updated version will then be shared with all confirmed sponsors and exhibitors.
Each standard exhibition space includes:
Additional furniture, audiovisual equipment, catering, internet services and other stand enhancements can be ordered separately through the venue.
Available options may include:
Your signed Sponsorship Agreement sets out the stand size, setup and benefits included in your package. If these differ from the standard setup listed above, the agreement applies.
General congress catering is included for registered sponsor representatives during the scheduled breaks. Catering for your stand must be ordered separately.
Please contact the ISAM 2026 Congress Secretariat if you have specific equipment or meeting-room requirements. The team can advise you on the available options and ordering process.
The Exhibitor Manual contains the venue and operational instructions sponsors and exhibitors need to prepare for ISAM 2026. It covers deliveries and loading procedures, venue access and regulations, health and safety requirements, technical services, and build-up and dismantling.
Please review the latest version before arranging transport, deliveries or stand construction.
The confirmed build-up window is:
Thursday, 1 October 2026
07:00–11:00
We are also exploring an additional build-up window on:
Wednesday, 30 September 2026
09:00–17:00
This additional window has not yet been confirmed. Please do not schedule staff, transport or stand construction for Wednesday until written confirmation has been provided.
The dismantling schedule will be communicated separately once it has been finalised.
Access to the exhibition and congress areas follows the official congress program. Outside the published opening hours, access may be restricted for operational or security reasons.
Build-up and dismantling take place outside the regular congress opening hours and follow the separate schedule shared with sponsors and exhibitors.
Please ensure that all stand personnel are familiar with the applicable access times before travelling to the venue
The venue accepts deliveries no earlier than three working days before the congress.
All shipments must follow the labelling, delivery and loading instructions in the Exhibitor Manual. The venue may refuse shipments that arrive outside the permitted delivery period or do not meet the stated requirements.
ISAM 2026 does not appoint or provide a freight-forwarding service. Sponsors and exhibitors are responsible for arranging their own transport, courier services, delivery tracking and return shipments.
Storage space at the venue is limited and cannot be guaranteed. Please ISAM 2026 Congress Secretariat in advance if you expect to require storage during the congress.
Empty packaging, transport materials and other unused items may need to be removed from the exhibition area after build-up, in accordance with the venue regulations.
Please review the Exhibitor Manual before arranging deliveries or bringing large quantities of materials to the venue.
Your signed Sponsorship Agreement states how many registrations are included in your package and which access rights apply.
Exhibitor badges provide access to the exhibition area. Access to the scientific program depends on the registration category assigned to the badge.
Registration instructions and badge collection details will be sent to your organisation’s main contact before the congress. Additional representatives may be registered, subject to availability and the applicable conditions.
Practical information and deadlines will be sent to your organisation’s main contact. Requirements may vary depending on your sponsorship package and selected activities, so always follow the dates and instructions in the communication addressed to your organisation.
These communications may cover registrations, stand allocation, company materials, additional orders, sponsored sessions, logistics and the final build-up and dismantling arrangements.
Find further information about accommodation, on-site services, connectivity, compliance and responsibility.
Hotel accommodation must be booked separately through the official hotel platform. Sponsor and exhibitor representatives are responsible for arranging, managing and paying for their own reservations. A selection of rooms has been reserved at negotiated rates, and early booking is recommended.
Sponsor and exhibitor representatives are also welcome to attend the official ISAM 2026 social events. Separate registration is required, and the same rates and conditions apply as for other participants.
The registration desk is located near the main entrance of de Doelen and is available for badge collection, registration questions and general assistance.
Wednesday, 30 September 2026
07:00–17:30
Thursday, 1 October 2026
07:00–17:00
Friday, 2 October 2026
07:00–18:00
Saturday, 3 October 2026
07:00–13:00
We recommend collecting your badge as early as possible to avoid queues during busy periods.
Members of the ISAM 2026 team will be present in the exhibition area during build-up and throughout the congress. Please speak to a team member if you require practical, technical or logistical assistance on-site.
Complimentary public WiFi is available throughout de Doelen, including the exhibition area, meeting rooms and public spaces. Login details will be provided on-site. The public network is suitable for email, web browsing and general online use.
Live demonstrations, streaming and stand-specific systems may require a more stable or higher-bandwidth internet connection. Dedicated or upgraded internet connections can be arranged through the venue’s technical services. Ordering details are provided in the Exhibitor Manual or the relevant sponsor communication.
All exhibition and promotional activities must be appropriate for an international scientific and medical congress and comply with the applicable congress, venue and industry requirements.
Please contact the ISAM 2026 Congress Secretariat before finalising plans involving promotional activities, product demonstrations, hospitality or catering, or activities subject to industry regulation or scientific compliance. Some activities may require prior review or approval.
Sponsors and exhibitors are responsible for their own exhibition materials, equipment, shipments and personal belongings throughout delivery, build-up, congress opening hours and dismantling. They are also responsible for arranging appropriate insurance against loss, theft and damage.
Neither ISAM 2026 nor de Doelen Rotterdam accepts liability for loss of or damage to exhibitor property.
If an incident occurs, please notify a member of the ISAM 2026 team as soon as possible. The team will assist where possible and help coordinate with the venue.
Please make sure that the following arrangements have been completed before your team travels to Rotterdam.
✓ Review the latest version of the Exhibitor Manual.
✓ Check your confirmed stand location.
✓ Arrange transport for all exhibition materials.
✓ Schedule deliveries within the permitted delivery period.
✓ Order any additional furniture, equipment or technical services you require.
✓ Inform all stand personnel about the confirmed build-up and access arrangements.
✓ Check that your exhibition materials and planned activities meet the applicable requirements.
Thank you for supporting ISAM 2026. We look forward to welcoming your team to Rotterdam.